- NAME
- The name of the Association shall be known as Singapore Association of Shipsuppliers and Services.
- PLACE OF BUSINESS
lts place of business of the Association shall be Registered office; 20A Lorong 15 Geylang, Singapore 388611 or such other address as may subsequently be decided upon by the Council and approved by the Registrar of Societies.
- OBJECTS
- To promote, regulate, protect, represent and further the interests, conduct and operations of persons and companies carrying on the business of ship supply.
- To consider all questions connected with the ship supply industry, to collect and circulate reports, statistics and other information or advice relating thereto and generally to diffuse information and advice relating thereto or to the interests of the members of the Association.
- To promote social interaction among the members of the Association and other persons engaged, concerned or interested in the ship supply industry.
- To subscribe to become a member of or to co-operate with any other association whose objects and activities are beneficial to the Association.
- To be the sole Singapore affiliate of the International Ship Suppliers & Services Association (ISSA).
- MEMBERSHIP
- The Association shall have three classes of membership, namely :-
- Ordinary Member
- Associate Member
- Honorary Member
- Any individual, firm or body corporate who carries on business as ship supplier and whose application or membership is approved by the Council shall be eligible to become an Ordinary Member of the Association. For the purpose of this clause “Ship Supplier” shall include only direct supply to ships, barges, oil rigs and vessels.
- No sole-proprietor, firm or body corporate may be accepted for Ordinary Membership after 1st December 1983 unless :-
4.2.1 (a) The sole-proprietor, firm or body corporate has been duly registered with the Registry of Businesses or incorporated under the Registry of Companies, Singapore.
4.2.1 (b) In the case of a partnership, at least 25% of the Capital in the partnership must be held by Singapore Citizens.
4.2.2 All applicants for membership shall comply with the Association’s criteria for Membership, including ISSA QC certification for Ordinary Members – the Association website refers.
4.3 Any individual, firm or body corporate who carries on any business which is related to the shipping industry and whose application for Associate Membership is approved by the Council shall be eligible to become and Associate Member of the Association.
4.4 Application for membership shall be made on prescribed forms and applicant must be proposed and seconded by existing Ordinary Members, one of whom must be a Council Member.
4.5 A copy of the Constitution of the Association shall be provided to every approved applicant who has paid the relevant fees.
5. ENTRANCE FEES, SUBSCRIPTIONS AND OTHER DUES
5.1 Entrance Fee is $1,200.00 for Ordinary Membership and $750.00 for Associate Membership.
The Entrance Fee is payable within 21 days of acceptance and if payment is not made within the prescribed period, the application for membership will be deemed to have lapsed or cancelled.
5.2 Annual subscriptions are payable in advance within 21 days of becoming due. If a member fails to pay such annual subscriptions within three months of becoming due the Council shall, after giving such member a further one month’s notice to pay, terminate such member’s membership.
5.3 Annual subscriptions are as follows :-
5.3.1 Ordinary Member – $1,000.00
5.3.2 Associate Member – $600.00
5.4 Any person whose membership has been terminated under Clause 5.2 above may apply a second and final time for re-admission as a member subject to the payment of a re-admission fee calculated as follows :-
5.4.1 Entrance Fees under Clause 5.1 above, plus
5.4.2 a sum equivalent to the outstanding annual subscriptions had the
membership been not terminated under Clause 5.2 from the due date of payment under Clause 5.2 to the date of re-admission.
5.5 The rate of subscription and entrance fee may only be varied by a General Meeting of members. Any special subscriptions for particular purposes may only be raised from members with the consent of a General Meeting of members.
6. MANAGEMENT, GENERAL MEETINGS
6.1 The Management of the Association is vested in a General Meeting of Ordinary Members presided over the President.
6.2 An Annual General Meeting will be held once every twelve months.
6.3 Extraordinary General Meeting shall be called by the President on the request in writing of twenty or more members or by order of the Council.
6.4 At least twenty-eight (28) days’ notice will be given of an Annual General and at least fourteen days’ notice of any Extraordinary General Meeting.
6.5 The notice referred to in Clause 6.4 above shall be notice in writing and may be served by ordinary post, by hand, by e-mail or by fax.
6.6 The following matters will be dealt with at the Annual General Meeting :-
6.6.1 The previous years’ accounts and reports of the Council.
6.6.2 At each alternate Annual General Meeting, the election of office
bearers for a term of two-years.
6.7 In the event of there being no quorum at a General Meeting the meeting shall be adjourned for 30 minutes and should the number of members then present be insufficient to form a quorum, those present shall be considered a quorum but they shall have no power to alter, amend or make additions to the existing constitution.
6.8 Any resolution proposed by members for the General Meeting must be sent to Hon. Secretary not less than fourteen (14) days before the General Meeting.
6.9 Agenda of General Meeting shall be posted, e-mailed or faxed to all members not less than seven days prior to the meeting.
6.10 A General Meeting of members can only decide on expulsion of any member by a two-third majority of members present at such meeting.
7. COUNCIL
7.1 A Council comprising :-
7.1.1 A President
7.1.2 A Vice-President
7.1.3 An Hon. Secretary
7.1.4 An Hon. Treasurer
7.1.5 Four Ordinary Council Members
Up to two members of the Council may be elected from Associate Members. Such elected Associate Members shall not have voting rights on the Council.
7.2 Nominations for office bearers must be sent to the Hon. Secretary not less than fourteen (14) days before the General Meeting and must be duly proposed and seconded.
7.3 Election shall be by ballot and will follow on a simple majority vote validity cast by Ordinary Members present.
7.4 All officers may be re-elected for consecutive terms of office except the Hon. Treasurer who may not be re-elected to the same post for more than 2 consecutive terms.
7.5 Subject to Clause 7.4 above two officers other than the Hon. Treasurer shall stay in office for a second consecutive term to ensure continuity in the leadership and management of the Association.
They shall be determined by the drawing of lots among members of the Council except the Hon. Treasurer on or before the expiry of the preceding term of office.
7.6 The Council shall have power to co-opt additional members into the Council.
7.7 Not more than one Director or employee of any company or its subsidiary or group of companies and not more than one partner or employee of any firm may be elected to serve on the same Council.
7.8 Election to the office of the Council shall be personal to the individual regardless of whether he is a representative of a firm or a company. Casual vacancy shall be filled by the Council and not by the firm or company to which the resigning member is connected with.
7.9 A Council Meeting shall be held at least once every two months after even days’ notice to Council Members. The president may call a Council Meeting at any time by giving seven days’ notice. Any two members of the Council may jointly request the convening of a Council Meeting. Agenda for Council Meeting shall be posted, e-mailed or faxed to members of the Council at least three days prior to the meeting.
7.10 At least one half of the members of the Council must be present for its proceedings to be valid and matters arising at any Council Meeting shall be decided by a majority of votes thereat, provided that in the event of a tie, the President shall have a final decision by a casting vote.
7.11 The President, or in his absence, the Vice President, shall preside at the Council Meeting. In the event that both the President and Vice President are absent from the meeting the Council shall, after the lapse of 30 minutes from the time fixed for the meeting, elect from the members of the Council present a Chairman for the meeting.
7.12 Any office bearer may be removed by a two-third majority of the members present at a properly convened Extraordinary General Meeting.
7.13 The duty of the Council is to organise and supervise the daily activities of the Association and to make decisions on matters affecting its running when the General Meeting is not sitting. It may not act contrary to the expressed wishes of the General Meeting without prior reference to it and always remains subordinate to the General Meeting.
7.14 The Council shall have the power to appoint Committees for special purposes as may be deemed necessary and beneficial and shall determine for such committees the terms of reference. The President and Vice President shall be ex-officio of any committees so formed.
7.15 The Council shall have the power to employ an Executive Secretary upon such terms and conditions of service as the Council shall decide. The Executive Secretary shall have no voting power and shall assume, among others, the duties delegated by the Council.
8. OFFICE BEARERS
8.1 The President shall preside at all General and Council Meetings. He shall
represent the Association in its dealings with outside persons or association.
8.2 The Vice President shall deputise for the President in the latter’s absence.
8.3 The Hon. Secretary shall keep all records except financial of the Association
and shall be responsible for their correctness. He shall keep minutes of all General and Council Meetings.
8.4 The Hon. Treasurer shall keep all funds and collect and disburse all moneys on
behalf of the Association and shall keep an account of all monetary transactions and shall be responsible for their correctness. He/She is authorised to expend up to $1,000.00 per month for petty expenses on behalf of the Association. He/She shall not keep more than $1,000.00 in the form of cash and money in excess of this will be deposited in a bank to be named by the Council. Cheques etc for withdrawals from the bank will be signed by the President, Vice President or Hon. Secretary in addition to the Hon. Treasurer. Accounts transactions may be conducted by Electronic Banking, subject to complying with the bank’s terms, conditions and agreements for such services, and where the two Authorizers equate to the existing cheque signatories.
8.5 The other office-bearers shall perform such duties as required at the discretion of the Council.
8.6 Any member of the Council absenting himself from three meetings consecutively without satisfactory explanations shall be deemed to have withdrawn from the Council, and a successor may be co-opted by the Council to serve until the next Annual General Meeting.
9. FINANCE AND AUDIT
9.1 No member in the Council may approve payment for which he/she is the
Payee or the payment in which he/she has an interest unless so approved by the other members of the Council.
9.2 The Association shall not accept responsibility for expenses incurred by
members of the Council other than those previously approved by the Council.
9.3 Two persons (either Ordinary or Associate Members) not members of the
Council will be elected as Hon. Auditors at each Annual General Meeting and
will hold office for one year only and may not be re-elected. They will be
required to audit each year’s accounts and present a report upon them to the
Annual General Meeting. They may be required by the President to audit the
Association’s accounts for any period within their tenure of office at any date
and make a report to the Council.
10. TRUSTEES
10.1 If the Association at any time acquire any immovable property, such property shall be vested in Trustees subject to a declaration of trust. Any trustee may at
any time resign his trusteeship. If a trustee dies or becomes a lunatic or of unsound mind or moves permanently or is absent from the Republic of Singapore for a period of one year, he shall be deemed to have resigned his trusteeship. If a trustee is guilty of misconduct of such a kind as render it undesirable that he continues as a trustee, a General Meeting may remove him from his trusteeship. Vacancies in the trusteeship may be filled at a General Meeting but the number shall not be greater than five or less than two. Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by affixing in the premises of the Association a document containing such proposal at least two weeks before the meeting at which the proposal is to be discussed. The result of such meeting shall then be notified to the Registrar of Societies.
11. VISITORS AND GUESTS
11.1 Residents in Singapore may be admitted into the premises of the Association but they shall not be admitted to the privileges of the Association nor shall they be admitted into the premises more than six times in any year. These visits are to be confined to not more than once in 14 days.
11.2 A Visitor’s Book shall be kept, in which shall be entered the names of all visitors and guests, together with the signatures of the members nominating them and the dates of their visits. No person shall be a visitor or guest till his name has been entered in this Book.
12. PROHIBITIONS
12.1 Gambling of any kind and the playing of paikow or mah-jong whether for stakes or not, is forbidden on the Association premises. The introduction of material for gambling or drug taking and of bad characters into the premises is prohibited.
12.2 The funds of the Association shall not be used to pay the fines of members who have been convicted in Court.
12.3 The Association shall not engage in any Trade Union activity as defined in any written law relating to trade union for the time being in force in Singapore.
12.4 The Association or its members shall not attempt to restrict or in any manner interfere with trade or engage in price fixing activities. The Association shall not make public announcements on price increases.
12.5 The Association shall not hold any lottery whether confined to its members or not, in the name of the Association or its office-bearers, Council or members.
12.6 The Association shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
13. AMENDMENTS TO RULES
13.1 No alterations or additions to these rules shall be made except at a General Meeting and they shall not come into force without the prior sanction of the Registrar of Societies.
14. INTERPRETATION
14.1 In the event of any question or matter arising out of any point which is not expressly provided for in the Constitution, the Council shall have power to use their own discretion.
15. DISSOLUTION
15.1 The Association shall not be dissolved, except with the consent of not less than 3/5 of the members of the Association for the time being resident in Singapore expressed, either in person or by proxy at a General Meeting convened for the purpose.
15.2 In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Association shall be fully discharged, and the remaining funds will be donated shall be fully discharged, and the remaining funds will be donated to charitable organisations.
15.3 Notice of dissolution shall be given within seven days of the dissolution to the Registrar of Societies.
16. CESSATION OF MEMBERSHIP AND EXPULSION
16.1 On the Council’s proposal the members may at General Meeting expel any Ordinary Member or Associate Member for not meeting his/her its obligations towards the Association or for acts conflicting with the purpose of the Association. However, before he/she/it is expelled, he/she/it shall be given an opportunity to be heard.
17. EMBLEM
17.1 Any member is entitled to display on their stationery the emblem of the Association to reflect his/her/its Membership in the Association and for no other purpose for so long as he/she/it remains as such member of the Association.